Sakai Help Document

Setting up a Course or Project Site   

Includes

Description
Getting Started - Creating a new site
Viewing the participant list
Publishing and/or revising a site
Adding participants to a site
Making a site joinable
Joining a site

Creating a new website involves completing the steps in this section of the Help Guide. After you have created your site, the final step in making it available to others is to publish it, which is covered in the next section.

Please note that only Hiram instructors can create Official Course Sites. Both instructors and students can create Project Sites. 

Certain commands found in the Worksite Setup tool and are described below can also be found in the Sites Info tool, which appears in the menubar of a course or project site. With the Site Info Tool, you can revise participant lists, change participant roles, change the tools in a site, change information about a site, and more.

 

A... Open Sakai:


https://courses.hiram.edu/portal

C... Click Worksite Setup in the menubar.

D... Click New... in the upper left corner of the main window.

- Official class website -- For a website that will be used for a UM course.

- Project website -- For a website for a project.

Note to students: If you don't see a tab for your class, do not try to create an official course website. Contact your instructor for information about when your course site will be available.


B.... If you are creating a course site, pull down the Academic Term menu and choose a term for your site.


C.... After you click a radio button, click Continue

If you are creating a course website, you will need to specify the course for which you are creating the site. If you are creating a project website, skip to Step 3 1/2.

1... There are two ways to specify the course for your site. You can pick one or the other but not both.


-  If you are listed as the instructor of record for courses in the course catalog, these courses, and their sections, will be listed. "CL" indicates a cross-listed course. If you select one or more sections of a course from that list, a course site will be set up for you now, and the rosters you have selected will be added.

- If you are not listed as the instructor of record for a course, you will need to enter the instuctor's uniqname below and an email requesting his or her authorization for the site will be sent.

2... You can optionally add special instructions that may help the support staff authorize the site request.

3... Click Continue.  

If you are creating a Course Site, continue with Step 3, below.

If you are creating a Project Site, skip to Step 3 1/3, below.

(For Project Sites only.)

1... In the form that appears, type a title for the project site.

2... If you would like your site to appear to anyone who looks at the list of sites on the CTools gateway page, check the box next to "Include this site in the Sites list."

3... You have the option of adding a description and a short description of the site.

The longer description appears in your site; the short cescription appears in the list of sites in the Sakai gateway, which is viewable by anyone.

4... Click Continue.  (And continue with Step 4.)

1... Confirm the information for your site in the window that appears.

2... If you need to make a change, click the Back button.

3... When all the information is correct, click Create Site.  Your new site will be listed in your site list in My Workspace under Worksite Setup.

If you are creating a course site, the students will automatically be added to your site when they register. At times, you may need to add students as described below.

For project sites, publishing a site makes it available to all participants.  Whether you have published your site or not, you can add participants as described below.  


1... Click Worksite Setup in your workspace. You will see a list of sites you have created and sites to which you have access.

2... Check the box next to the site to which you would like to add one or more participants (or students).

3... Click Revise.

4... Click Edit Access...

5... Click Add Participant...

6... Type the participant's uniqname. You can type more than one uniqname in the box.

7... You can choose whether to give all your newly added participants the same role or different roles.

8... Click Continue.

9... In the next window, if you chose to give all your participants the same role, choose access or maintain for that role.
In the next window, if you chose to give each participant a different role, pull down the menu by each uniqname and choose either access or maintain.

- access -- This is a general role -- or condition -- which is similar to the student role.
- maintain -- This is a general role that is like the instructor role.


10... Click Continue.

11... On the next page, you have the option to automatically send email to the newly-added participants notifying them of the site's availability.

12... Click Continue.

13... Click Finish.

This gives users the option of joining your site.

1... While you have your workspace open, click Worksite Setup.

2... Check the box next to the site you would like to make joinable.

6... Choose the options -- you can have the site joinable to anyone with authorization to login or only to those you add.

If you make it joinable to anyone with authorization to login, you will need to also choose the role to assign to these users.

7... Click Continue.

8... Click Finish.

When you open My Workspace and click Membership, a list of sites that you are a member of or can join will appear.

To join a site, click a box next to the site's name and click the Join button, which is below the list.