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Sakai Help Document

Schedule

Includes:

Description
Examples of use
Changing schedule views
Viewing a list of activities
Viewing the details of an activity
Adding a new activity
Adding an attachment to an activity
Revising an activity
Deleting an activity
Merging two or more calendars
Adding calendar fields

Schedule allows instructors or site organizers to post items in a calendar format. The calendar has day, week, month, year, and a flat list view.

Any Schedule item can have multiple attachments.

All Schedules on sites you have access to are merged in your My Workspace Schedule. You can also selectively merge Schedules from sites you have access to using the Merge feature from the site you want to add other Schedules to.

You can print an Adobe PDF file of any view of a Schedule by clicking the "Print PDF" button while in the desired view.




Above: A week view of events for a sample site. To see the full description for an event, you can click on the event title.

Many instructors use Schedule to post readings for each class, on the day they are due to be read.

Research, group and department projects often use Schedule to post group deadlines.

The schedule can be viewed by day, week, month, or year. To change the schedule view, choose View by day, View by week, View by month, or View by year. You can also view all scheduled activities in a list by clicking View list.

To see a list of all the activities on a calendar, click View list.

1... Click on the title of the activity that appears on the calendar.

2... Click the Back button to return to the calendar.

Note: If an activity on the schedule has a red line along the side, it means there is another activity scheduled at the same time. To see each of the activities, choose view by Day.

1... Click New.

2... Enter a title for the activity.

Note: A red dot means that that information is required.

3... Type in a description for the new activity.

4... By clicking the arrows, choose the date and start time for the activity.

5... Click the Set frequency... button to select the frequency. Then enter information about how often and when the activity will end.

If you do not choose a frequency, your activity will occur 1 time.

5... Click the arrows to select the duration of the activity.

6... Pull down the Item type menu and choose one which type of activity will occur.

7... You can optionally add a location for the activity.

8... If you would like to add an attachment to your activity, see the next section, "Adding an attachment to an activity," below.

9... Click Post.

1... Complete steps 1 through 7, above.

2... Click the Attachments button on the window for creating a new activity.

3... In the Attachment window, you can choose to:

- Attach a local file from your computer

Click Local File... , then type the filename in the box provided, or browse for the file, select it, and click Attach. Click Save in the attachments window that appears.

- Attach a website URL

Click Website URL... , then type the URL in the box provided. You do not need to include the http://    UM   For example,
www.umich.edu
Then Click Attach. Click Save in the attachments window that opens.

- Attach an item from the resources already in this course website

Click From Resources.... , then choose the resource you would like to add by clicking the box next to it, and click Done. Click Save in the attachments window that opens.


REMINDER: When you have finished adding an attachment, remember to add your activity to the schedule.

1... Click on the activity's title to see the details.

2... Click Revise.

3... Make the desired changes and click Post.

1... Click on the activity's title to see the details.

2... Click Delete.

3... A screen will appear with the question, "Are you sure you want to delete this activity?" Click Delete or Cancel.

With Sakai, you can merge calendars from different sites.

1 Click Merge...

2 Check the box(es) next to the calendar(s) you would like to merge with the calendar of the site you currently have open.

You can add new fields to the form for creating new activities. For example, you might want a field for specifying a location for activities. Please note that every field you add will appear on every schedule event.

1... Click Fields...

2... In the form that appears, type in a name for the new field you would like to add.

3... Click Add.

4... Click Save.

When you creat a new schedule activity, the new field will appear in the form.