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Sakai Help Document
Schedule

Includes:
Description
Examples of use
Changing schedule views
Viewing a list of activities
Viewing the details of an activity
Adding a new activity
Adding an attachment to an activity
Revising an activity
Deleting an activity
Merging two or more calendars
Adding calendar fields

Description
Schedule allows instructors or site
organizers to post items in a calendar format. The calendar has day,
week, month, year, and a flat list view.
Any Schedule item can have multiple attachments.
All Schedules on sites you have access to are merged in your My
Workspace Schedule. You can also selectively merge Schedules from sites
you have access to using the Merge feature from the site you want to
add other Schedules to.
You can print an Adobe PDF file of any view of a Schedule by clicking
the "Print PDF" button while in the desired view.

Above: A week view of events for a
sample site. To see the full description for an event, you can click on
the event title.

Examples of use
Many instructors use Schedule to post
readings for each class, on the day they are due to be read.
Research, group and department
projects often use Schedule to post group deadlines.

Changing schedule views
The schedule can be viewed by day, week,
month, or year. To change the schedule view, choose View by day, View by week,
View by month, or View by
year. You can also view all
scheduled activities in a list by clicking View list.

Viewing a list of
activities
To see a list of all the activities on a
calendar, click View list.

Viewing the details of an
activity
1... Click on the
title of the activity that appears on the calendar.
2... Click the Back button to return to the calendar.
Note:
If an activity on the schedule has a red line along the side, it means
there is another activity scheduled at the same time. To see each of
the activities, choose view by Day.

Adding a new activity
1... Click New.
2... Enter a title
for the activity.
Note: A red dot means that that information is required.
3... Type in a
description for the new activity.
4... By clicking the
arrows, choose the date and start time for the activity.
5... Click the Set
frequency... button to select the
frequency. Then enter information about how often and when the activity
will end.
If you do not choose a frequency, your
activity will occur 1 time.
5... Click the arrows to select the duration of the
activity.
6... Pull down the Item type
menu and choose one which type of activity will occur.
7... You can
optionally add a location for the activity.
8... If you would like to add an attachment to your
activity, see the next section, "Adding an attachment to an activity,"
below.
9... Click Post.

Adding an attachment to an
activity
1... Complete steps
1 through 7, above.
2... Click the Attachments
button on the window for creating a new activity.
3... In the
Attachment window, you can choose to:
- Attach a local file from your
computer
Click Local File...
, then type the filename in the box provided, or browse for the file,
select it, and click Attach. Click Save in the attachments window that appears.
- Attach a website URL
Click Website URL...
, then type the URL in the box provided. You do not need to include the
http:// UM
For example,
www.umich.edu
Then Click Attach. Click
Save in the attachments window that opens.
- Attach an item from the resources
already in this course website
Click From Resources.... , then choose the resource you would like to add
by clicking the box next to it, and click Done. Click Save in the
attachments window that opens.
REMINDER: When you have finished adding an attachment,
remember to add your activity to the schedule.

Revising an activity
1... Click on the
activity's title to see the details.
2... Click Revise.
3... Make the
desired changes and click Post.

Deleting an activity
1... Click on the
activity's title to see the details.
2... Click Delete.
3... A screen will
appear with the question, "Are you sure you want to delete this
activity?" Click Delete or Cancel.

Merging two or more
calendars
With Sakai, you can merge calendars
from different sites.
1 Click Merge...
2 Check the
box(es) next to the calendar(s) you would like to merge with the
calendar of the site you currently have open.

Adding new calendar fields
You can add new fields to the form
for creating new activities. For example, you might want a field for
specifying a location for activities. Please note that every field you
add will appear on every schedule event.
1... Click Fields...
2... In the form
that appears, type in a name for the new field you would like to add.
3... Click Add.
4... Click Save.
When you creat a new schedule activity,
the new field will appear in the form.